A.G.M Minutes

Wilton Hockey Club Annual General Meeting

Tuesday April 25th 2006

Minutes 2005/6 Season

Present:

M.Barclay, S.Morton, P.Duffy, T.Clarke, J.Couhig, M.Nevison, J.Sullivan,

P.Brewer, D.Morgan, P.Close, M.McQuilling, M.McHugh, J.P.Kirton,

T.Lawson, P.Cook, M,Shea, A.Kennedy, A.Hibberd, A.Holian, P.Lawson,

M.Kelly, M.Hunter, R.Leason, M.Hinson, P.Morris, G.Parnaby, N.Watson.

Apologies:

M.Morris, P.Oswell, R.Taylor, J.Barwick.

Minutes from 2004/5:

Accepted, as a true record of last year’s meeting.

Chairman’s Address – P Lawson:

The chairman offered thanks, for the period April 05 to April 06, to members. Particular thanks to Committee members, Summer Captains, Umpires, Coaches, Social Fundraisers, Blind Card Promoters and Andy Hibberd for the Easter Tour.

He said that in 25 seasons, he recalled that we are a social club and would hope that that would continue by entertaining visiting teams as we had always done so.

Secretary’s Address – A Holian:

The secretary opened by announcing the dates of the forthcoming League AGM and Fixtures meeting as well as informing the club on recent changes to the rules affecting Fixture/Match Secretary.

The fixture Secreatry was thanked for his prompt work.

The main headache of the year had been the late selection of teams and so the late sending of teamsheets. The secretary hoped for the re-introduction of the selection committee on a Saturday evening.

Fixture Cards – The secretary asked for captains to fill in the cards accurately as the club had received fines for incompletion and misunderstandings.

Last year’s Indoor League was ignored due to the event being judged too costly!

Fixture Secretary’s Address – R Leason:

The year’s responsibilities had been carried out very well, said the Fixture Secretary, except when ‘F**king Students’ were involved.

League Representative’s Address – A Kennedy:

The League Rep informed the club that Newcastle Uni were under threat of expulsion from the league due to poor administration. Also, Richmond I was promoted to the North League in place of champions Durham Uni III as once again they were considered ineligible. Stokesley are to merge with Guisborough.

Treasurer’s Address – N Watson:

The Treasurer offered thanks to captains for their collection of cash. Also to, the Blind Card promoters, and to P Duffy and P Lawson for gaining Tees Uni Funding. Figures were particularly strong because of the Christmas Fundraiser and income from Blind Cards. Pitch hire was almost halved by moving from Eston to Thornaby. Increased subs had also added to the healthier financial position. There was now £3,500 in the bank.

It was proposed to put surplus money into a higher interest account and the Treasurer agreed to look into this.

The subs generally balanced pitch hire and affiliation fees.

It was therefore agreed to keep subs and match fees the same:

Yearly - £40 Senior, £20 Concessions, half price for Captains, Secretary and Match & Fixture Secretary.

Match - £6 Senior, £3 Concessions.

Presentation Of Awards:

	*Position*	*Officer*

	Club Chairman	Mr Peter Lawson
	Club Secretary	Mr Andy Holian
	Club Treasurer	Mr Nigel Watson

	Publicity Officer(s):
	Media:	Mr Paul Duffy
	Website:	Mr Johnny Couhig

	Fixture Secretary	Mr Rob Leason
	Match Secretary	Mr Rob Leason

	Umpires Representative	Mr Mike Kelly
	League Representative	Mr Andy Kennedy

	1st XI Team Captain	Mr Paul Duffy
	1st XI Team Vice-Captain	Mr Andy Kennedy

	2nd XI Team Captain	Mr Matty Hunter
	2nd XI Team Vice-Captain	Mr Rob Leason

	3rd XI Team Captain	Mr Peter Morris
	3rd XI Team Vice-Captain	Mr Graham Parnaby

	Junior Team Captain	Mr Paul Duffy
	Junior Team Vice-Captain	Mr Rob Leason

	Summer League Captain	Mr Paul Duffy
	Summer League Vice-Captain	Mr Tom Lawson

	Coaching Committee	Mr Peter Elgey
		Mr Paul Duffy
		Mr Paul Jackson
		Mr Mike Kelly
		Mr Peter Lawson
		Mr Rob Leason
		Mr Paul Oswell
		Mr James Sullivan

Any Other Business:

LTAD – Long Term Athlete Development – P Lawson:

It has been proposed that youngsters will be not allowed to participate in Adult games, those who are 13 this year and rising until 18. The league wants to know our position on this and inform the EHA. As a club it was decided that we are against this proposal.

First Club Accreditation – P Lawson:

The club is working toward this nationally recognised accreditation. R Leason, P Brewer and P Duffy have already been on courses. Annually we register with Tees Valley Sport for £30 and receive discounts for courses that easily pays for the outlay.

Thornaby – R Leason:

We can save £400 p.a. over Southlands by moving to Thornaby for all our home matches. Concerns were raised about the quality of Southlands’ pitch. Thornaby costs £37 compared to £49 at Southlands. Ryehills, Redcar has expressed an interest in us using their pitch but with youth numbers on the increase at Thornaby it was agreed to leave Southlands and move to Thornaby.

Training Fundraising – R Leason:

Training is expensive! Fundraising is to be discussed with the Social Committee.

Selection Meeting – M Nevison:

If it is possible to have details before Saturday’s game it would help with selection.

Trophies – T Lawson:

Tom Lawson wondered if new trophies were a possibility as the old ones look ‘battered’.

Umpires – P Lawson:

Umpires to pay club their affiliation cost and then the club will pay the Umpires Assoc. This enables the Umpires to be classed as full club members.

Petrol. – M Hinson:

Due to inconsistencies between teams paying petrol expenses and also differently efficient cars it was deemed necessary to review the current policy on petrol payments. R Leason agreed to calculate club wide costings for the various away grounds in the North East. He would take into consideration Tyne Tunnel costs. It was suggested to stagger the costs on a zonal basis.